Effective from booking Date
Business Name: Ovision
Contact Email: info@ovision.uk
Website: www.ovision.uk
1. Introduction At [Your Photography Business Name] (“we, ” “us, ” or “our”), we respect your privacy and are committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect your information when you book or use our photography services, visit our website, or communicate with us. By booking our services or using our website, you consent to the collection and use of your information as described in this policy.
2. Information We Collect We may collect and process the following information:
• Personal Details: Name, email address, phone number, postal address, and social media handles.
• Booking Information: Session details, date, time, and location.
• Payment Information: Transaction details (processed securely via third-party payment platforms).
• Photography Content: Images and video footage captured during your session.
• Communication Data: Emails, messages, or feedback related to your booking or inquiries.
• Website Data: Information collected through cookies, analytics, and similar technologies when you visit our website.
3. How We Use Your Information We use your personal information for the following purposes:
• To process and confirm bookings and payments.
• To communicate with you about your session, deliverables, and aftercare.
• To create, edit, and deliver photographic work.
• To maintain our business records and comply with legal obligations.
• To feature selected images (with consent) for portfolio, website, or social media promotion.
• To improve our services, website, and customer experience.
4. Legal Basis for Processing We process your data under the following legal bases:
• Contractual necessity: To provide photography services you have booked.
• Consent: When you agree to promotional use of your images or join our mailing list.
• Legitimate interest: For business operations such as improving services and preventing fraud.
• Legal obligation: To comply with tax, accounting, and record-keeping requirements.
5. Image Rights and Usage All photographs remain the copyright of the Photographer. Images may be used for marketing, portfolio, or social media display only with your written consent. Clients may request in writing that images remain private and are not shared publicly.
6. Data Sharing and Third Parties We do not sell or rent your personal information. We may share necessary data with:
• Printing labs, album suppliers, or editing contractors assisting in service delivery.
• Payment processors and invoicing platforms.
• Legal or regulatory authorities when required by law. All third-party partners are vetted to ensure compliance with UK GDPR standards.
7. Data Storage and Retention Your data is securely stored on password-protected systems and encrypted cloud storage. We retain personal data only as long as necessary for business, tax, or legal purposes. Digital images may be archived for future reprints or reference unless you request deletion.
8. Your Rights Under UK data protection law, you have the right to:
• Access and obtain a copy of your personal data.
• Request correction of inaccurate data.
• Request deletion (“right to be forgotten”).
• Withdraw consent for promotional use at any time.
• Object to or restrict data processing in certain circumstances.
To exercise any of these rights, contact us at info@ovision.uk.
9. Cookies and Website Tracking Our website may use cookies and analytics tools to understand user behaviour and improve site performance. You can control or delete cookies through your browser settings.
10. Data Security We use appropriate technical and organisational measures to prevent unauthorised access, disclosure, or loss of personal data.
11. Updates to This Policy We may update this Privacy Policy from time to time. The most recent version will always be available on our website with the effective date updated accordingly.
12. Contact Us If you have any questions, concerns, or requests about this Privacy Policy or how we handle your data, please contact: Email: info@ovision.uk Business Name: Ovision Location: Birmingham, United Kingdom